Description : Executive Assistant. Company : A+E Networks. Location : New York, NY
Work Locations:
With the exception of some select roles that have in-office requirements, A+E Networks operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).
Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.
Our list of eligible states in which employees may work remotely
includes: California,
Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.
Division Story
Fourteen straight years of double digit growth. Thanks to our International Team, which specializes in taking US hits and making them global hits. We are an energetic group of die-hard travelers with a strong track record of identifying and acquiring winning programming from the English language, European and Asian markets. We currently manage 76 channels around the world with staff offices in London, Rome, Tokyo, Seoul, Munich and Singapore, and we’re fluent in at least 42 languages. Parlez-vous français? Ni hui shuo zhongwen ma? If you answered “yes” (in any language) and enjoy having your passport stamped, our department might just be your next destination.
Job Description
THE ROLE: Executive Assistant
A+E Networks has an open Executive Assistant position that will support both our SVP of International Programming and our EVP of Global Content Sales. The Executive Assistant will add to the efficiency of the department and will deliver personalized support to the executives.
WHAT YOU’LL DO:
- Facilitate and manage daily schedules and schedule meetings
- Screen and route calls as necessary
- Maintain effective communication regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
- Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
- Create agendas and format information for internal and external presentations, meetings, or communications
- Create and keep current digital folders of clients/meetings/presentations/research
- Represent with high level of professionalism and decorum
- Schedule travel, create itineraries, provide overall assistance and support during travel
- Prepare expense reports using Concur database system
- Reconcile travel expenses
- Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, PPL)
- Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
- Overall coordination for department needs:
- Actively creates and monitors projects + assignment deliverable(s) + dates across executives and team
- File maintenance; clerical initiative and support
- Regular and organized communication with our suppliers
- Draft routine correspondence
- Conduct industry research as requested
- Share in providing administrative coverage, etc. for others in department, as necessary.
- Actively learns the business through meeting materials, being curious, asking questions
- Utilize available tech tools to help improve efficacy, cadence + processes of meetings and asynchronous work activities
- Develop a broad understanding division operations
- Self-starter, who applies individual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
- Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
- Positive attitude who takes pride in their work
- Excellent verbal and written communication skills
- Desire to be helpful and thoughtful in any way needed to support the team and organization
- You know your way around Microsoft Office (particularly Excel and PowerPoint) and are tech-savvy
- Demonstrated experience in troubleshooting and delivering during time pressured situations
- Agile – able to adjust easily to change
- 4-year college education, or equivalent life and/or work experience
- 5+ years administrative experience preferably within a media and/or agency environment
The annual/hourly pay range displayed serves as a good faith estimate of the minimum and maximum base pay range for this role. Compensation for the role will be based on a number of different factors such as a candidate’s qualifications, skills, competencies, location, and experience. A+E offers a competitive total compensation package, which includes healthcare coverage, 401k matching, and a range of other benefits. Learn more at aenetworks.com/careers.
A+E Networks is proud to uphold an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status. This policy also applies to all employees, consultants, and third-party workers.
A&E Television Networks, LLC is a joint venture of Disney-ABC Television Group and Hearst Corporation.
We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.
